agmroundup07

Mangatoki Hall Eltham Taranaki

9th June 2007 9.55 am

WELCOME AND OPEN MEETING:

PRESENT: Helen Hansen, Bev Birkett, Evelyn Cooper, Robyn Hodder, Judy Williams,

John Moore, Moreen Drylie, Kirsten Peirson, Andrea Martins, Janet Hawley, Chris Hibon, Sharon de Melo, Lou de Melo, Marilyn Surgenor, Claire Norton, Karen Manson, Colleen McGuiness, Shontelle Gut, Glenda Schumacher, Sheryl Goble, Jillian Benton, Vanessa Kumero

APOLOGIES: John Flintoff, Rosemary Lee-Oldfield, Judith Stewart, Noeleen Gefferies, Tania Nicholls, Cath Lambourn, Franklin ARC, Tuakau RC, Twin Cities RC, Hawkes Bay RC, Helen Rabinska

Blenheim ARC (Claire Grant), Central Hawkes Bay ARC, Reefton ARC (Deb McCarthy.

John Moore/Judy Williams

MINUTES OF PREVIOUS COMMITTEE MEETING:

Colleen/Judy Williams

MATTERS ARISING:

HORSE explained with change in committee etc they were unable to run phases as NITE 2007.

AMENDMENT TO PREVIOUS AGM MINUTES:

Jennifer Howard accepted the position of “SI Patron” not “Committee”.

CORRESPONDENCE IN-

Review report from Mrs. M Phillips

Confirmation of NZRC, when NZRC was established 1980

RE: NITE 2008, clubs letters concerned about NITE being held in Hawera. Tabled for discussion

in the Committee meeting.

Email from Jean regarding AGM and constitution enquiry from a club in regards to their AGM.

Helen Hansen/Sheryl Goble

CORRESPONDENCE OUT-

Notification to clubs of AGM

REPORTS:

PATRON:

Verbal report from John Moore, Pleased with the way NZRC is going, Disappointed about the report from the RRup (Lisa) and explained the committee is all voluntary, suggested that clubs and committee start using computer for communication etc. Thanked Coastal ARC club for hosting AGM.

Accepted unanimous

PRESIDENT:

Report from John Flintoff:- John was unable to attend as he was to busy on a Ship in the sun around the Islands and sent his sincere apologies.

Thanked National committee for their unwavering commitment to NZRC and all they do to keep things

ticking along eg NITE, SITE and Certificates etc

Thanked Helen Hansen for her enthusiasm & efficiency and her logical KISS (keep it simple stupid) approach.

Clubs are like families:- They get along some of the time, some move on & some come back.

Urged all members to consider this:- “NZRC is the most cost effective way for like minded people to meet & compete”.

Each member will get from their club as much as they are prepared to put in.

(John also hoped that he would not get sun burnt).

Accepted unanimous (Moreen Drylie suggested that Johns report be put into

RRUp)

N.I.VICE-PRESIDENT: Report from Bev Birkett:- Explained what Taupo ARC have been up to for the last season. NITE 2007.

Accepted unanimous

S.I.VICE-PRESIDENT:

NIL

SEC/TREASURERS: Reported that she felt there needed to be more enthusiasm and motivation with in the committee and felt that new blood was needed with in the positions from time to time.

Sec/Trea position, to be advertised in the RRUp for next AGM.

2006-07 season saw NZRC with 30 clubs and 788 members compared with 2005-06 of 33 clubs and 1061 members.

(As attached along with financial records etc.)

NZRC Chq Account as at 31st March 2007

$ 8,521.60

NZRC Achiever Acc as at 31st March 2007

$ 2,086.49

BALANCE OF ACCOUNTS

$10,608.09

Bridleways Chq Account as at 31st March 2007

$ 924.18

Bridleways Achiever Acc as at 31st March 2007

$4,907.95

BALANCE OF ACCOUNTS

$5,832.13

Accepted unanimous

BRIDLEWAYS: As Attached, Helen Rabinska’s letter of resignation.

Accepted John Moore/Helen Hansen

TRAINING COMMITTEE / EXAMINER: As Attached, Riding clubs information pamphlet printing, Coastal club asking about modules

Accepted Unanimous

RIDERS ROUND-UP: Sheryl Goble.

Is has been hard work getting information and email addresses from clubs, Sheryl has spent hours trying to get the RRUp together and out, 7 clubs send in information for the RRUp but that is only a small number considering that there are 30 odd clubs affiliated. Have increased their computer skills etc but still fell that they are not up to the task.

It was felt that Sheryl had done a great job and underestimates her abilities.

Accepted Unanimous

WEB SITE EDITOR: Jean is more than willing to put information and photos etc. onto the web site

Accepted Unanimous

ELECTION OF OFFICERS:

PATRON NI:

John Moore

Helen Hansen/Judy Williams

PATRON SI:

Jennifer Howard

Judy Williams/John Moore

(to be confirmed)

PRESIDENT:

John Flintoff

Taupo/Waimarino

Accepted Unanimous

N.I VICE-PRESIDENT:

Bev Birkett

Taupo/Waimarino

Accepted Unanimous

S.I VICE-PRESIDENT:

Rosemary LeeOldfield

Taupo

Accepted Unanimous

SECRETARY/TREA:

Robyn Hennah

Nelson RC

Helen Hansen

(NFF)

Judy Williams/John Moore

Accepted Unanimous

(Helen will hold position, but new Sec/Trea must be found for next AGM)

(Position to be advertised in RRUp)

BRIDLEWAYS SI:

VACANT

(Position to be advertised in RRUp)

BRIDLEWAYS NZ:

Helen Rabinska

Taupo

(Resigned)

Accepted (but not willing) A Letter of thanks to be sent to Helen, With

reference to “if circumstances change would she be inclined to take up the position again”

Bev Birkett

(NFF)

Declined

(PP Bev Birkett would help out with this position so Taupo District Council would still have a contact, but only until some one is found for position).

RIDERS ROUND-UP:

Sheryl Goble/Shontelle Gut

Waimarino

Accepted Unanimous

Jean Fitzgerald

Helen Hansen

(Jean said she would but it would be a last resort)

TRAINING COMMITTEE / CONVEYOR/EXAM SEC: Evelyn Copper

Helen Hansen/Taupo

Accepted Unanimous

COMMITTEE:

John Flintoff

(Pres)

Bev Berkett

(VI Present)

Helen Hansen

(Trea/Sec)

Sheryl Goble

RRUp

Shontelle Gub

RRUp

Robyn Hodder

Waimarino

Accepted

Evelyn Cooper

Waimarino

Accepted

Val Tester

Waimarino Nomination not accepted

Debbie Bailey

Waimarino Subject to app

Judy Williams

HORSE

Accepted

Sharon De Melo

Waverley

Accepted

John Moore/ Kirsten Pierson

WEB SITE EDITOR:

Jean Fitzgerald

Helen Hansen/Robyn Hodder

REMITS:

NIL

REGISTERED OFFICE-

To remain John Moores address as per NZRC registered office.

18a Castle Street

Eltham

Taranaki

Unanimous

REVIEWER FOR 2007-08 financial report: Mrs Marguerite Phillips

AFF FEES:

New Plymouth:- Fee to be $25 per club and $3 per member for 2008-09 season due 1 April 2008 of that financial year. Clubs are to be notified that they will not be covered if their club Affiliation fee is not paid, Fees are due 1st April of each financial year.

New Plymouth/Helen Hansen

SUBS FOR 2007-08 SEASON

Individual

$15.00

Club

$20.00

Family

$20.00

National Body

$30.00

AGM 2008:

Taupo To be Advised

SITE 2008:

To Be advised

NITE 2008:

Coastal Adult Riding Club have proposed that they hold NITE 2008 at

Hawera A & P Show grounds.

To be discussed at Committee meeting

Meeting adjourned 12.12

Meeting re commenced 1.25

Meeting expenses:

ACCOUNT TO PAY:

New Plymouth passed that Committee members be paid .50c/km both ways for meeting expenses.

Janet Hawley/Chris Hobin

Unanimous

John Moore moved that the host clubs for the AGM be offered $100.00 donation for holding the AGM in appreciation

John Moore/Helen Hansen voted 15 for 1 against; Motion carried.

Mangatoki Hall hire

$15.00

Helen Hansen expenses, Travel 520km @ .50c /km

$260.00

Bev Birkett Meeting Exp km @ 280 @.50/km

$140.00

Judy Williams: Meeting Exp 624km @ @.50/km

$312.00

Robyn Hodder: Meeting Exp 424km @.50/km

$212.00

TOTAL

$939.00 TO PAY

Helen Hansen/Bev Birkett Unanimous

NZRC Chq Acc as at 31st March 2007

Balance of Chq account

$8,521.60

Accounts to be paid

$ 939.00

Balance of NZRC cheque account

$7,582.60

Helen Hansen/John Moore Unanimous

GENERAL BUSINESS:

NITE 2008, Coastal have a proposal for NITE 2008 to be discussed as the General meeting. TO BE DISCUSSED AT COMMITTEE MEETING

Meeting closed 1.35pm

NB President Report in full:-

ARC Presidents Report 2007

My Sincere apologies for my absence but I’m on a Pacific Cruise avoiding winter for a few

Days.

I wish to thank the National Committee for their unwavering commitment to the NZRC & all they do to keep things ticking along eg. NITE, SITE, the certificates etc.

Helen, many thanks for you enthusiasm & efficiency and your logical KISS approach (Keep It Simple Stupid), its been a delight to work with you.

Clubs are like families – they get along some of the time, some move on & some come back.

I urge all out members to consider this: NZRC is the most cost effective way for like minded people to meet and compete.

Each member will get from their club as much as they are prepared to put in.

(Hope I don’t get sunburnt!!)

Yours sincerely

John Flintoff