ANNUAL GENERAL MEETING
5th July 2008   10.00am


WELCOME AND OPEN MEETING: Welcome presentation by Liz from Taupo & Districts Riding club.

PRESENT: Helen Hansen, Rosemary Lee-Oldfield, Bev Birkett, Liz, Alison Woollard, Donna Harley, Evelyn Cooper, Anne Davey, Sheryl Goble, Karen Manson, Shontelle Gut, Noeline Jeffries, Judy Williams.

APOLOGIES:  Jean Fitzgerald, Val Tester, John Moore, Katikati RC, John Flintoff, Claire Grant, Robyn Hodder, Adrienne Maru, Lynley Price.
Judy/Evelyn

       MINUTES OF PREVIOUS COMMITTEE MEETING:  Read & confirmed
Helen/Judy

MATTERS ARISING:  Training committee - Ohakune Pony Club took Riding and Road Safety exam Jan     2007.

CORRESPONDENCE IN:
•Review report from Mrs. M Phillips
•Insurance quote

       CORRESPONDENCE OUT:
•AGM Correspondence
Bev/Sheryl

REPORTS:

PATRON: John Moore.
Tribute to former presidents Mr Brian Pyke and Mr Scal Sweetman and how Lorraine James, who was secretary at the time and a great worker helped to set up the Rules and Constitution.  Members assured that the future of our organisation depends on a good keen National Committee and hopes that the committee can come up with ideas to build the dwindling numbers at AGM’s.  Apology for not attending the AGM. 
John Moore/Noeline

PRESIDENT: John Flintoff.
Explained how he was unable to attend once again and expressed his “Sincere” apologies as to circumstances beyond his control due to family surprise “40th” anniversary party.  Thanks given to Helen Hansen for her role as Secretary, Bev for organising this AGM and Rosemary for chairing the meeting.  Thanks were also given to the editor of our newsletter for giving both NITE and SITE good exposure and great photos along with other interesting events.   
John Flintoff/Helen

N.I.VICE-PRESIDENT:  Bev Birkett
Thanked Coastal ARC etc for holding NITE 2008 and how well it went.
Explained when asked why “NZRC is not affiliated to the NZ Equestrian club”
NZRC are their own identity.
Bev/Judy

S.I.VICE-PRESIDENT: Rosemary Lee-Oldfield
Apologised for not being involved in NITE 2008 due to contracting a “NORTH Island” virus and thanked
Coastal and New Plymouth & District RC for holding such a well organised and run event.
Reported on how well SITE 2008 was run in conjunction with Harris & Pegasus Trophy.
Rosemary/Bev

SEC/TREASURERS: 36 Clubs 904 members
Helen thanked the NZRC committee etc for putting up with her over the past years.  It has been a good learning curve but it was time to have new blood in to get things moving again.

NZRC Chq Account as at 31st March 2008 $  9,419.14
NZRC Achiever Acc as at 31st March 2008 $  2,126.03
BALANCE OF ACCOUNTS$11,635.17





Bridleways Chq Account as at 31st March 2008$  1,026.56
Bridleways Achiever Acc as at 31st March 2008$  5,001.02
BALANCE OF ACCOUNTS$6,027.58

Helen/Shontelle Gut

BRIDLEWAYS: Bev Birkett
Bev expressed her happiness and passion for this role.  New pathways have been promised, with more to follow as funding allows.  Members encouraged to share anything of interest through the website editor.
Bev/Noeline

TRAINING COMMITTEE / EXAMINER: Evelyn Cooper
Riding and Road Safety book still underway and can be down loaded straight from the New Zealand Police web site when finished. 
Module enquiry from Taranaki RC but went no further.
Evelyn/Judy

RIDERS ROUND-UP: Shontelle and Sheryl gave a verbal report on how the RRUp was going.
The need MORE information from clubs to put into the newsletter.
Clubs need to make changes etc to contact details and pass them onto them so there isn’t a problem with wrong information etc, people have to remember that others still can’t read minds.Shontelle/Sheryl/Helen

WEB SITE EDITOR: Jean is more than willing to put information and photos etc. onto the web site.
The committee commended Jean on a great job done with the web page.
Jean/Judy

      ELECTION OF OFFICERS:

PATRON NI:John MooreUnanimous

PATRON SI:   Jennifer Howard   Unanimous

PRESIDENT:    John FlintoffRe elected
Glenda SchumacherRe: Rule 6(c) constitution
N.I VICE-PRESIDENT: Bev BirkettDeclined
John Flintoff    Declined (as he has President position)
Helen HansenBev nominated / Anne Davey Sec

S.I VICE-PRESIDENT:Anne Davey
Rosemary Lee-Oldfield duly elected

SECRETARY/TREA:Noeline JefferiesDeclined
Donna Harleyduly elected

BRIDLEWAYS SI:Vacant at this time

BRIDLEWAYS NZ:Bev Birkettduly elected
Jean FitzgeraldDeclined

RIDERS ROUND-UP:Shontelle Gut – Sheryl Goble Duly elected

TRAINING COMMITTEE / CONVEYOR/EXAM SEC:  Evelyn Cooperduly elected

COMMITTEE:Helen Hansen
Evelyn Cooper
Bev Birkett
Judy Williams
Jean Fitzgerald
Sheryl Goble
Shontelle Gut
Robyn Hodder
Donna Harley
Caroline Horwood - Nomination declined 6(c) in constitution
Loraine James - Nomination declined
John Flintoff


NATIONAL COMMITTEE FOR 2008:
Anne Davey
Alison Woollard
Noeline Jefferies
Judy Williams
Robyn HodderUnanimous

WEB SITE EDITOR:  Jean FitzgeraldUnanimous

        REMITS:Nil

ACCOUNT SIGNATURES: At present, John Flintoff, Helen Hansen, Rosemary Lee Oldfield.
Two signatures are required on any cheque for both NZRC & Bridleways accounts.

Signatures for 2008: Helen Hansen, Donna Harley, John Flintoff.
Helen to work out forms required and pass them onto Donna
Helen/Judy

REGISTERED OFFICE: To remain John Moores address as per NZRC registered office.
18a Castle Street
Eltham
Taranaki

REVIEWER FOR 2008-09 financial report: TBA from Donna

AFF FEES: John Flintoff - motion moved:
•National fee per club be $25.00 and affiliated members be $6.00 for 2009/10
John Flintoff/Alison

Judy - amended John’s motion:
•National fee per club be $30.00 and affiliated members be $5.00 for 2009/10
Judy/Sheryl

Show of hands to except amendment 8 for 3 against

Show of hands to except new motion 7 for 4 against  
Requested name for against - Evelyn

Meeting adjourned 1.00pm
Meeting re adjourned 1.45pm


     SUBS FOR 2007/08 SEASON:
Individual$15.00
Club$25.00
Club affiliation members$  6.00
       Family (Bridleways)$20.00
       National Body (Bridleways)$30.00
       Constitute bodies$85.00

     AGM 2009:Masterton - TBA

     SITE 2009:Kaiapoi RC Rangiora

    

    NITE 2009:Masterton NITE 2009 

    MEETING EXPENSES:

ACCOUNT TO PAY:
•Mrs Phillips: Review of books$100.00
•Helen Hansen:
Meeting Expenses  314km @ .50c/km   $157.00
Plastic Box           $  12.99
Postage                $  69.28
Photocopy            $  26.00
    $265.27

•Judy Williams: Meeting Expenses  314 km @ .50c/km$157.00
•Bev Birkett: Nelson members to/from airport$  50.00
•Rosemary Lee Oldfield: Airfare Nelson/Taupo @ 50%  $292.00
•Evelyn Cooper: Meeting Expenses 140km @ .50c/km $  70.00
•Sheryl Goble/Shontelle: Meeting Expenses $150.00
•Anne Davey: Airfare Nelson/Taupo @ 50%  $256.50
•Hall payment:                    $  25.00
•Donna Harley/Alison Woollard: Meeting Expenses      $150.00
•Taupo & District AGM Donation:         $100.00
•Thank you card and voucher (Helen):   $  30.00
Total                 $1,645.77
Helen/Anne Davey

  GENERAL BUSINESS:

•Bridleway to pay NZRC $45.00 for general expenses etc for 2007 & 2008
•Insurance quote

QBE                                  $3,431.25
New Zealand Insurance (NZI)$2,868.75
Zurich                                $2,193.75
Vero Liability                      $3,093.75

Donna to inquire about credit rating on Zurich, if acceptable we will go with them or take next best offer.

      MEETING CLOSED 2.30pm




COMMITTEE MEETING 
Taupo Equestrian Centre 5th July 2008


Meeting Opened 2.40 pm

1.PRESENT: Helen Hansen, Rosemary Lee-Oldfield, Bev Birkett, Alison Woollard, Donna Harley, Evelyn Cooper, Anne Davey, Sheryl Goble, Karen Manson, Shontelle Gut, Noeline Jeffries, Judy Williams.

2.APOLOGIES: Jean Fitzgerald, Val Tester, John Moore, Katikati RC, John Flintoff, Claire Grant, Robyn Hodder, Adrienne Maru,  Lynley Price
Judy / Anne

3.MINUTES: Previous minutes were read.
Bev / Shontelle

4.MATTERS ARISING: SITE was held on Easter weekend not the last weekend in March.

5.CORRESPONDENCE: IN- 2008 virtual hay appeal, ILPH membership, Coastal Adult Riding club NITE cash flow.

OUT- AGM notices and affiliation forms.
Bev / Judy

6.   REPORTS:  NZRC Chq Account as at 30th May 2008$1,026.56
NZRC Achiever Acc as at 30th May 2008$5,001.02
Bridleways Chq Account as at 30th May 2008$8.914.26
Bridleways Achiever Acc as at 30th May 2008$2,133.90

     Accounts to pay:
           Travel expenses for NITE Re- Coastal RC                 $     70.00
           Helen - Photocopy for AGM$    50.00
ILPH membership fees                                 $    50.00Donna / Alison
    
     Accounts to be pasted as paid:
Quality Presentations Ltd (ribbons)                            $  225.84
Fisher print, Constitution printing $  108.00
Helen / Judy

           7. GENERAL BUSINESS:  Selwyn Rakaia RC – Affiliation without Insurance cover.  Any future affiliation from Rakaia requires full affiliation insurance etc.

Recorded that NITE 2009 can be co hosted.  HORSE have offered to help run a phase.
“NITE, SITE PRIZES:  No prize for phases, Prizes for overall placing only as some clubs feel intimidated about supplying or getting sponsorship for them”.
Moved/sec: John Flintoff/Jeanine   unanimous

MEETING CLOSED 3.40 pm